Van Inspection: Regulations, Costs & Common Mistakes

Van is a type of vehicle with a cargo compartment attached to the driver's compartment, often used to transport goods or passengers. Van inspection is mandatory according to Vietnam's road traffic laws.

Van inspection is a mandatory administrative and technical procedure as prescribed by the Ministry of Transport, to ensure technical safety and environmental protection for means of transport in circulation.

According to statistics from the Vietnam Register, there are currently about 250.000 vans operating nationwide, of which 60% serve the purpose of transporting passengers and 40% serve the purpose of transporting goods.

With high operating frequency and complex technical characteristics, periodic inspection plays an important role in maintaining the safety and performance of vans.

This article will provide a comprehensive overview of the van inspection process, from the requirements for documents and legal procedures, to details of the technical inspection process and the standards to be achieved. Vehicle owners not only ensure the legality of vehicle operation but also contribute to improving traffic safety and environmental protection.

What is Van Inspection and Why is it Necessary?

Van inspection, also known as van inspection, is the process of checking the technical safety and environmental protection quality of a van according to the provisions of law. This process includes checking important systems of the vehicle such as brakes, steering, lights, exhaust, and other parts. Van inspection is mandatory for all types of vans circulating on Vietnamese roads.

1. The role of van vehicle inspection

Van inspection plays an important role in ensuring traffic safety and environmental protection.

• First, vehicle inspection helps detect and eliminate unsafe vehicles, avoiding traffic accidents. For example, a van with a faulty braking system can cause a serious accident.
• Second, vehicle inspection helps control the amount of toxic emissions into the environment, contributing to reducing air pollution.

According to statistics from the Vietnam Register, every year thousands of vehicles are refused registration due to not meeting emission standards.
Vehicle inspection also helps vehicle owners raise awareness about regular vehicle maintenance and servicing, contributing to prolonging the life of the vehicle.

2. Classify vans according to their intended use

Vans are classified according to their intended use, which affects inspection procedures and standards. There are two main types:

• Cargo van: This type of vehicle is designed primarily to carry goods. Examples: Ford Transit, Hyundai Solati.
• Passenger van: This type of vehicle is designed to carry people, usually with more seating than a cargo van. Examples: Toyota Hiace, Mercedes-Benz Sprinter.

3. Subjects and types of vans requiring inspection

All types of vans, including cargo vans and passenger vans, operating on Vietnam's roads must undergo periodic inspection. Inspection applies to both new and used vans. Specifically, the following entities must undergo inspection:

• Vans of organizations and businesses.
• Personal van.
• Imported van.
• Vans manufactured and assembled domestically.

What does a Van registration file include?

According to the new regulations effective from January 01, 01, the vehicle registration documents for Vans include:

1. First registration documents

First registration documents required:

Documents required:

• Copy of vehicle chassis number and engine number.
• Copy of factory quality inspection certificate (for domestically manufactured and assembled vehicles).

Documents to be presented:

One of the following vehicle registration documents:

• Original vehicle registration certificate.
• Certified copy or certified electronic copy of the original vehicle registration certificate.
• Original vehicle registration certificate appointment paper.

2. Periodic inspection records

Periodic inspection records required:

Documents to be submitted: Copy of frame number, engine number (if changed).

Documents to be presented:

• One of the vehicle registration documents such as first inspection.
• Valid certificate of inspection results.

Note:

• No need to present original vehicle registration mortgage receipt from bank or credit institution (for vehicles purchased on installment).
• Documents must be clear, not blurred or obscured.
• Declare the corresponding information specified in Appendix I issued with Circular 30/2024/TT-BGTVT.

Vehicle owners should prepare all required documents according to new regulations to avoid being denied inspection. If there is any discrepancy between the information on the documents and the actual vehicle, it is necessary to update and change the procedures before going for inspection.

Detailed Van inspection process

The van inspection process includes the following steps:

• Submit application: Vehicle owners submit application for registration at the registration center.
• Vehicle inspection: The inspection staff inspects the vehicle according to regulations. The inspection includes visual inspection and equipment inspection.
• Pay fee: Vehicle owner pays inspection fee according to regulations.
• Receive results: If the vehicle meets the requirements, the owner receives a vehicle inspection certificate. If the vehicle fails to meet the requirements, the owner must correct the errors and re-register.

How much does it cost to register a van?

According to Circular 55/2022/TT-BTC, the cost of vehicle inspection for vans (passenger cars with 10 to 24 seats, including the driver's seat) from 2025 is regulated as follows:

• Inspection fee: 290.000 VND.
• Certificate of inspection fee: 50.000 VND.
• The total cost of van inspection is 340.000 VND/time.

In addition, car owners should note the following points:

Inspection cycle for commercial transport vans:

• First cycle: 24 months
• Periodic cycle:
• Vehicles manufactured up to 5 years: 12 months.
• Vehicles manufactured over 5 years: 6 months.
• Vehicles with modifications: 12 months (initial cycle) and 6 months (periodic cycle).

From January 01, 01, vehicle owners do not need to present a vehicle registration receipt from a credit institution when going for vehicle inspection.

If the vehicle fails the inspection and needs to be re-inspected, the owner will have to pay additional fees for subsequent inspections. Vehicle owners should prepare all necessary documents and ensure that the vehicle meets technical requirements to avoid being refused inspection and having to pay additional fees for re-inspections.

Common errors when registering a Van and how to fix them

Brake system, steering system, lighting system, exhaust, tires, rearview mirrors, windshield are the most common errors when registering a pickup truck. Therefore, they need to be checked and fixed promptly.

1. Classify common errors

Common errors when registering a van include:

• Brake system: Brakes do not work, brakes are misaligned.
• Steering system: Steering is loose or misaligned.
• Lighting system: Burned out lights, dim lights, substandard lights.
• Emissions: Emissions exceed standards.
• Tires: Worn tires, incorrect tire size.
• Rearview mirror: Broken mirror, substandard mirror.
• Windshield: Cracked glass, glass does not ensure visibility.

2. Instructions for checking and fixing

Car owners should check their cars themselves before registering them to detect and fix errors. You can check the brakes, steering, lights, tires, mirrors, and glass by observing and using simple tools. For complex errors, you should take your car to a reputable garage for inspection and repair.

3. Tips to keep your van up to inspection standards

To keep your van up to date with inspection, you should service and maintain it regularly. This includes checking and replacing oil, air filters, brakes, tires, lights, and other parts on a regular basis. Regular maintenance not only helps keep your van up to date with inspection, but also helps it operate safely and reliably.

Frequently Asked Questions about Van Inspection (FAQ)

1. Does the van have an expiration date?

Cargo vans have a lifespan of 25 years, calculated from the year of manufacture. Passenger vans have a lifespan similar to cars. This is stipulated in Decree 95/2009/ND-CP. See now Top 7 Good quality Van truck line & latest price list now.

2. Should I buy a used van?

Job Buy a used van can be an economical option, but it should be carefully considered. You should carefully check the condition of the car, its maintenance history, and make sure the car is still within its registration period. In particular, pay attention to the car's age to avoid buying a car that is about to expire.

3. Where can I get my van inspected?

You can register your van at the registration center nationwide. You should choose reputable inspection centers, fully equipped and with professional staff. You can search for information about inspection centers on the website of the Vietnam Register.

4. What should I do if my van's registration is lost?

If your van has lost its registration, you will need to go to the registration office to have it reissued. You will need to bring your vehicle registration and identification. There will be a fee for reissuing the registration.

5. Are there different inspection regulations for cargo vans and passenger vans?

There are some differences between the inspection regulations for cargo vans and passenger vans, mainly related to age and emission standards. Cargo vans typically have a lower age than passenger vans. In addition, the emission standards for cargo vans may also be different from those for passenger vans.

6. Can I check the van myself before going for inspection?

It is important to inspect your van yourself before registering it. You can check important parts of the vehicle such as brake system, steering, lights, tires, mirrors, glass. If you find any errors, you should fix them before taking your car to the inspection. This will save you time and money for re-inspection.

7. Which garage specializes in checking and maintaining vans before registration in HCM?

Thanh Phong Auto is one of the prestigious and professional garages in Ho Chi Minh City, famous for its pre-registration inspection and maintenance service for vans. With a team of experienced, well-trained technicians and modern machinery, Thanh Phong Auto is committed to providing customers with high-quality service and absolute satisfaction.

Van inspection and maintenance services before registration at Thanh Phong Auto:

• General Check: Check all parts of the van, including brakes, steering, lights, tires, mirrors, glass, engine, power system, and other parts.
• In-depth inspection: Use specialized equipment to check in detail the vehicle's important systems, such as the ABS braking system, ESP electronic balance system, airbag system, and other safety system other.
• Routine Maintenance: Perform routine maintenance on your van, including changing the oil, air filter, oil filter, checking and topping up coolant, brake fluid, and other fluids.
• Repairs: Fixes van faults and damages, including repairs to brakes, steering, lights, tires, mirrors, glass, engine, electrical system, and other components.
• Cleaning: Cleaning of van interior and exterior, including washing, vacuuming, deodorizing, and polishing.
• Consulting: Advise customers on how to properly maintain and use the van, helping the vehicle to always be in good working condition and meet inspection standards.

If you are looking for a reputable and professional garage to inspect and maintain your van before registration in Ho Chi Minh City, Thanh Phong Auto is a great choice.